Why Should You Protect and Manage Your Company’s Digital Assets?

Posted by The Finchloom Team on Oct 27, 2017 1:00:00 AM in Microsoft SharePoint Cloud and Office 365 SharePoint Online

Businesses of all sizes have many different types of digital assets, from customer lists to proprietary data. Protecting these assets from data breaches, ransomware, and other such attacks by unsavory individuals and groups is essential in the digital age.

Ask yourself: How well is your business protected? Part of protecting digital assets is knowing where documents, files, pictures, videos, images, and other data is stored. Do you have a central repository on internal servers everyone uses? Or do you allow your employees to store their own data types on their own computers’ hard drives?

Protect and Manage Your Company’s Digital AssetsWhen data is stored in numerous locations, it creates problems with proper management. All it takes is for one employee’s computer to be breached, and you could lose an important contract, client information, or other sensitive files. Even worse, if a hard drive on a computer or server crashes, you could potentially lose a good portion of data, depending on the last time a backup was performed.

Even if you do perform regular backups, they are not 100% reliable. Sometimes the backup files can get corrupted. This why businesses need to have a backup of their backup. In addition, as the Cloud becomes more prevalent and the preferred choice of sharing files and digital assets internally and externally, you need to take extra precautions to protect your company’s information.

Two products that can help you manage and protect your digital assets are Microsoft SharePoint Cloud and Microsoft OneDrive. Both are part of the Microsoft Office 365 Suite and offer different benefits and features.

What Is SharePoint Online?

SharePoint was first released in 2001 and has since become a very popular web-based file sharing and collaboration platform. It allows users to have access to, edit, and share data files with others both internally and externally.

It offers several secure storage features in the Cloud and makes accessing data from multiple devices easy for authorized users. System administrators can control user access rights and permissions. For instance, a business contract proposal could be set to “view only” rights for your client to review and access securely through SharePoint in the Cloud.

OneDriveWhat Is OneDrive?

OneDrive is a data backup tool where you can back up vital information in a secure online Cloud storage location. It is not designed to be a file sharing tool but, rather, provides a secondary backup solution for businesses that want to have more than a single data backup. 

OneDrive does offer synching options so data can be saved and restored on different devices. It also has different apps and editing tools that may be beneficial for your business. OneDrive supports multiple file formats, including all Office apps, digital images and videos, PDF files, and BitLocker recovery keys.

If you want to learn more about SharePoint and OneDrive and how these tools can benefit your business, we invite you to contact us, here at Finchloom, by calling (844) 346-2456 today!

We are a Microsoft Certified Partner and reseller that has developed customized solutions for our clients utilizing both of these cost-effective methods for managing and protecting digital assets.

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The Finchloom Team

About the Author: The Finchloom Team

Finchloom is an Authorized Microsoft Cloud Service Provider focused on End User Productivity and Security to modernize Small and Medium Businesses.

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